Executive Assistant - SLC, UT

Executive Assistant – Equipment Finance Industry - Salt Lake City, UT

Altius Search Group is proud to partner with a client in the equipment finance industry to recruit a high-performing Executive Assistant based in Salt Lake City, Utah. This is an exciting opportunity to join a dynamic team, supporting executive leadership in a fast-paced, relationship-driven environment.

The Executive Assistant will play a key role in managing calendars, coordinating meetings, maintaining CRM systems, supporting office operations, and facilitating internal and external communications. This role requires discretion, initiative, and exceptional organizational skills.

Key Responsibilities:

• Calendar & Meeting Coordination: Manage schedules for executive leadership and internal teams; prepare meeting materials and track action items.

• CRM & Pipeline Support: Maintain CRM data (currently PipeDrive) and prepare weekly pipeline reports for team visibility and executive review.

• Office Operations: Oversee administrative supplies and office needs; act as liaison with facilities for maintenance coordination (including remote support for UT).

• Expense & Budget Tracking: Prepare and manage expense reports; assist with budgeting for conferences and client visits.

• Deal Flow Management: Collaborate with Credit Analysts and Sales teams to ensure timely and complete credit review submissions.

• Event Planning: Partner with marketing to coordinate logistics for trade shows, conferences, and client-facing events.

• Onboarding Support: Assist with onboarding processes for new hires in coordination with HR.

• File Management: Maintain well-organized digital filing systems for all departmental documents.

• Cross-functional Support: Engage with various internal departments and external partners to address operational and administrative needs.

Bonus Skills:

• Notary Public and/or Signature Guarantee Certification.

• Experience in the finance or leasing industry is a plus.

About Altius Search Group
At Altius Search Group, we specialize in connecting top talent with leading companies across the financial services industry. With a strong network and personalized approach, we help our clients build teams that drive results — and we help candidates find roles where they can thrive.

Apply Today
If you're ready to support senior leadership in a fast-paced, professional environment — and make a real impact — we’d love to hear from you.

What We’re Looking For:

• Bachelor’s degree preferred; 2–5 years of administrative experience supporting senior leadership.

• Excellent communication and interpersonal skills.

• Strong technical proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and other business software tools.

• Fast and accurate keyboarding (minimum 65 WPM).

• High attention to detail and ability to manage multiple priorities.

• Ability to handle confidential information with discretion and professionalism.